COVID-19: Impact Support | Learn More

Benefits of Implementing Workspace as a Service (WaaS)

What Is Workspace as a Service (WaaS)?

SMBs are continuously looking at ways to earn themselves a healthier bottom line. Workspace as a Service—WaaS for short—is one method of utilizing the prevalence of mobile devices in the modern workspace.

You may already be familiar with “bring your own device” strategies; allowing staff to make use of their own devices within the organization’s network. With a comprehensive BYOD security plan, concerns raised by the increased number of endpoints that exist within your company’s network can be fully addressed.

WaaS is, to a large degree, an extension of the BYOD principle; allowing devices to be given anywhere, anytime access to a user desktop. The difference between the two is that WaaS is focused on providing a solution for employees to work even while out-of-office.

The premise is quite simple: you sign up for a WaaS service, and users then have to use their credentials to log on to their workspace to get access to everything they need. This includes business apps that they might not be able to run on their home computers or laptops, in addition to any other services they may need.

Of course, with businesses trying to cope with the demands of remote work given the current circumstances, solutions like WaaS have received new interest among SMBs looking to get their employees the right tech.

Related Post: Why You Need Remote Work Endpoint Security Now

The lasting effects of the pandemic will be apparent for us to see in the coming years, and there are already a number of indications that large-scale remote work is here to stay.

Global Workplace Analytics estimates that 25–30% of the workforce will be working from home multiple days of the week by the end of 2021

For organizations that are implementing solutions now to counter the challenges that COVID-19 has brought, they are likely to find that many of them will be a necessity in the near future either way.

Workspace-as-a-service is one solution that will benefit businesses in years to come. Let’s take a look at why it’s useful to SMBs.

WaaS Global market growth, 2020 to 2025

Flexibility

Digital transformation has brought a large amount of disruptive technologies to SMBs. Whether it’s automation or the Internet of Things, there’s always a new piece of tech right around the corner.

These solutions are almost always driven by a desire to create a more flexible and agile organization.

The number one driver of digital transformation is to ‘streamline operations, internal efficiency and process management.’ Executives and decision makers are constantly looking for ways to change their structures to allow for a more modern and efficient workplace.

Take Impact Networking’s vDesk as an example (it’s what we know best!). The solution offers a cloud-based virtual desktop which can be accessed via browser, client, or mobile app. Once the user is logged in, they have access to everything as though they were in the office as usual—apps, data, desktop; it’s all there.

Such is the popularity of a solution like this, working remotely—known as telecommuting—has exploded in popularity. It’s estimated that 70% of professionals work remotely at least once a week

The flexibility of solutions like WaaS is a key part of a solid digital transformation strategy, and it’s a trend that is unlikely to slow down anytime soon.

There is, however, still room to grow. Though 40% of US employers offer flexible workplace options, just 7% make it an available choice to a majority of their employees. As SMBs catch up with their larger counterparts, we can expect these figures to rise as they seek to improve the flexibility of their workspaces.

Productivity

The proliferation of cloud services has opened up an enormous amount of opportunities for SMBs to take advantage of.

When employees are not bound to their office desks, they can flourish not just in terms of flexibility, but productivity, too.

Of employees who work with digital workspaces, 63% of them say WaaS solutions have increased their productivity, compared to 14% of people working in traditional workspaces

The purpose of implementing a WaaS solution in your organization is to create a consistent working experience for your employees, regardless of where they are or what device they’re using.

A good solution will offer a single sign-in function across devices, meaning your data can effectively “follow” you around without the chance of ever losing your work, or your access to it.

The benefits of this extend to the ability for employees to continue working even in a difficult situation. If, for whatever reason, they cannot get to the office and need work from home, that can easily be done with a virtual workspace.

Our solution, vDesk, offers virtualization on any connected device—regardless of the OS they run, offering maximum flexibility.

This works to the advantage of the employer and the worker—the employer doesn’t lose out on an employee for the day while the employee doesn’t have to take PTO or miss out on work.

The flexibility afforded in this scenario is just one example of how a good WaaS solution can improve productivity, particularly for an SMB pursuing organizational agility.

WaaS and employee productivity

Security

Concerns about cloud security have mostly been allayed in recent years. As cloud solutions become an increasingly common fixture for SMBs, decision makers want to be sure that their data will be secure when using cloud apps.

77% of companies have at least one application or a portion of their enterprise in the cloud. This could be an internal communication app, stored data, or a creative suite

With digital transformation strategies, there is an enormous emphasis on migrating data and applications to the cloud in one form or another. Ensuring that data is secure and protected from threats is a key factor in deciding what kind of WaaS platform you want for your business.

Considering that almost half of all cyberattacks target SMBs, there is a pressing and urgent need for organizations to have a strong prevention and contingency plan for mitigating the potential and effects of an attack.

Related Post: Fast-Tracking Your Digital Transformation Series: Backup and Business Continuity

A good WaaS solution should be able to offer an uptime guarantee, data protection, and cybersecurity measures against viruses, phishing, and data theft. For example, our vDesk solution offers clients Tier IV data centers for your whole computing infrastructure and makes it safely and readily available to all your employees to support your disaster recovery plans.

In case of a breach, all data is backup at hourly recovery points and with an uptime guarantee of 99.9%.

Wherever and whenever your employees are accessing your network and company data, you can be rest assured that it is securely protected and safe from threats.

Cost Efficiency

In addition to all these advantages, there is the added benefit that WaaS significantly reduces overheads from investing in hardware. With a virtual workspace and a BYOD policy, companies can reduce the need to buy expensive equipment for their employees.

Essentially, this means less for the IT department to deal with. Fewer resources are spent on buying hardware, and less is spent on maintaining and upgrading tech.

The problem with investing in technology is two-fold: firstly, it depreciates in value significantly over the course of even just a year. Secondly, when it can no longer operate the applications you need, you’re stuck with an outdated piece of hardware that isn’t up to the job and you’re forced to spend again to upgrade it.

With WaaS, you just pay the monthly fee while the vendor invests in the hardware on their end, meaning you won’t be spending on tech that won’t as long as you’d like.

This also extends to software needs like license management and software deployment, both of which can be done in a much more simplified way through the cloud. Workspaces can be implemented for staff members through a cloud service, making onboarding a lot less hassle for IT personnel.

Then, of course, there’s the ability to scale your cloud resources to match your needs. As opposed to traditional data centers, which require large investment and maintenance on-site, cloud data centers are completely scalable.

You can optimize your expenditure on your WaaS solution by only paying for the server capacity that you need, meaning a streamlined cost structure that’s tailored to you.

Takeaways:

  • Workspace as a Service solutions offer employees a flexible way of conducting their work from anywhere, anytime
  • The increased freedom for workers utilizing digital workspaces means more productivity and a more satisfied workforce
  • Cloud security is watertight, and disaster recovery options allow peace of mind for organizations operating digital workspace and BYOD policies
  • Scalability gives SMBs working on a strict budget to adopt a WaaS solution to fit their business goals without incurring unwanted costs

In 2020, businesses must use digital tools to improve their processes, whether it’s an ERP for analytics to improve their customer experience, or a phone app that streamlines a task on the warehouse floor, there’s a piece of cloud technology for anything.

To find out more about how cloud services can help you, download our eBook, “Which Cloud Option Is Right For Your Business?”